2025 Maker’s Market Vendor Participation

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Welcome vendors,

When you get to the location, park your vehicle horizontally in 2 marked car spaces, and set up your display in front of it. Do not leave space in between vendors so we have enough room for all the vendors. You can start setting up no earlier than 9:00 am. You must bring anything you need to set up your booth. (i.e.-tent, table, easels, signs, tablecloths, lights, etc.).

The address is 5000 Woodlake Village Parkway, Midlothian, VA 23112 or 14710 Village Square Pl, Midlothian, VA 23112.

Rules:

1. If you cannot make a market you signed up for, you must email or call Jenny DeLorenzo 24 hours in advance unless it is a true emergency. (jennyd@woodlakeva.org or cell at 540-521-1514. Text is fine too.)

2. If you are signed up for the market you MUST stay for the entire time of the market, unless it is an emergency. Please let Jenny know if you had to leave due to an emergency. Jenny ‘s phone number is 540-521-1514 (text is fine) and her email is jennyd@woodlakeva.org. Call Jenny at all times about problems or suggestions for the markets. If Jenny cannot be reached, please call the office and ask for Natalie Schoof at 804-739-4344 EXT. 4116.

3. Woodlake has Wifi at the building above the parking lot where we will be having the markets. Sometimes the signal is good and other times it is not. Woodlake is not responsible for your ability to connect to Wifi but does offer the option to use our Wifi. If Wifi is not working or not working well, make sure you have a backup.

4. As a vendor, you are here to promote and sell your products or services. Woodlake is just the space that you are using for FREE for all but 3 markets. Woodlake will make new signage each year as needed for all of our entrances into our community. Also, WCA will send out an email to all homes in Woodlake the day before each market reminding them about the Market. As well as place a reminder on Facebook the morning of markets detailing who will be there with a description of what they are selling. It is up to each vendor to spread the word and do any other advertising. Remember this is your business and Woodlake is helping you with providing free space (except the Three Evening Markets), and making banners and signs and notifying all Woodlake residents. So, invite anyone and everyone to come to the markets! Advertise on your own Facebook page or business page, tell others, invite people from church, etc. This will not only help your sales but possibly other vendor sales as well. Let’s have a GREAT selling season!

Business Name*

Phone (cell phone number preferred)*

PLEASE NOTE: You are submitting these forms to be considered for a vendor slot.

You will receive an automated confirmation email that Woodlake received your information and is reviewing. Another email will come letting you know you are approved or not for the markets you signed up for online. If you are not approved, it is usually that you did not send all the information needed and will need to resend it or send it back and wait on approval. See below for fillable typed forms you need to fill out and return:

1. Click Here to DOWNLOAD and fill out Service Vendor Agreement (Every vendor must fill this out.)

2. Please UPLOAD Completed Service Vendor Agreement * (Every vendor must UPLOAD this form.)*
Max. file size: 40 MB.

3. Please UPLOAD Proof of Liability Insurance (If you do not have liability insurance you must move to #4.)
Your insurance must show coverage for $250,000-$1 million dollars AND have proof of workers compensation. If you are a company with 3 or less employees, you do not need workers compensation.

Max. file size: 40 MB.

4. Click Here to DOWNLOAD (if needed) an Insurance Waiver Form (If you do not have liability insurance on #3, you must download the Insurance Waiver Form.)

5. Please UPLOAD Insurance Waiver Form (If you filled out the Insurance Waiver Form in #4, UPLOAD it here.)
Max. file size: 40 MB.

6. Please UPLOAD Business License (If you have a business license please upload. For vendors at the Maker’s Markets, you do not have to have a business license to participate, but you are responsible for your income and reporting it.)
Max. file size: 40 MB.

7. Please UPLOAD a copy of your ServSafe Certificate (this is only needed for vendors that sell hot food.)
Max. file size: 40 MB.

NOTE: If you are serving hot food, please upload a copy of your ServSafe Certificate.

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Events

Daytime - Maker's Market Vendor Form 2025

Upcoming Events

Pickleball Private Lessons

Pickleball Mixed Doubles

Pickleball Men’s Doubles