Woodlake Community Center Resident Rental Agreement - Final Payment

Thank you for completing the Woodlake Community Center Rental Agreement.

The next step in the rental process is to finalize the payment for your rental.

Please use this form to do the following:

1. Confirm and pay for the rental period.

2. Choose and pay for fire pit usage if desired.

3. Choose and pay for any additional hours you may require for your rental.

If you have any questions, please contact Diana Leahy at dianal@woodlakeva.org.

Date of Rental:(Required)

Time of Rental:(Required)

REMINDER: Cancellation

In addition to any other remedy available at law or equity, either Party may cancel this Agreement if the other Party fails to comply with a material term and condition of this Agreement following notice and an opportunity to cure. In the event that the Renting Party cancels the event, the Renting Party shall notify the WCA immediately in writing or by email. Once canceled, the Renting Party shall be responsible for agreed liquidated damages based on the date of the cancellation as set for the below. The parties agree that the following liquidated damages are reasonable where cancellation comes less than thirty (30) days prior to the event.

A. In the event the Renting Party cancels the event, more than thirty (30) days prior to the event, Renting Party shall receive a full refund.

B. In the event the Renting Party cancels the event less than thirty (30) days prior to the event but at least two (2) weeks prior to the event, Renting Party shall forfeit to the WCA as liquidated damages the entire Rental Hold/Security Deposit.

C. In the event the Renting Party cancels the event less than two (2) weeks prior to the event but more than one (1) week prior to the event, Renting Party shall forfeit to the WCA as liquidated damages the entire Rental Hold/Security Deposit in addition to fifty percent (50%) of the rental fee.

D. In the event the Renting Party cancels the event less than one (1) week prior to the event the Renting Party shall forfeit to the WCA as liquidated damages the entire Rental Hold/Security Deposit in addition to the entire rental fee.

E. In the event of a “No Show” by the Renting Party on the day of the rental, the Renting Party shall forfeit to the WCA as liquidated damages the entire Rental Hold/Security Deposit in addition to the entire rental fee.

In the event of an accumulation of snow or ice on the date of the scheduled event, either the Renting Party or the WCA may cancel or re-schedule the event without penalty; provided, however, that the event shall only be rescheduled provided that the parties can decide on a mutually agreeable date and time. The WCA shall have no obligation for the removal or clearing of snow or ice to accommodate a scheduled event.

REMINDER: Alcoholic Beverages

If the Renting Party will serve alcohol at its event, it shall obtain any license or permits required under applicable laws and regulation to do so from the Virginia Department of Alcoholic Beverage Control (“ABC”) and provide the WCA with copies of any such licenses or permits at least ten (10) days prior to the Rental Period.

During pool seasons and when the Facility is open to members of the Association and their guests, no alcohol provided by the Renting Party shall be permitted outside of the Community Center. The Renting Party is solely responsible for ensuring that the correct types of licenses are obtained. The Renting Party agrees to follow all requirements for operating under the alcohol license issued to him/her through the ABC. No Alcoholic beverages are to be consumed outside the Facility. The WCA reserves the right to remove any person(s) from the Facility who does not follow the instructions for operating under the appropriate license of the Virginia ABC. No one under the age of twenty-one (21) may consume alcohol. If minors are found consuming alcohol or if all required ABC licenses and permits are not obtained, the event will be terminated immediately with forfeiture of the entire Rental Hold/Security Deposit.

Woodlake Community Center Rental Agreement - Final Payment

REMINDER: Cancellation

REMINDER: Alcoholic Beverages

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